Running an association requires both insight and commitment.  

Here we present our best tips and the tools you need for your association to prosper. And remember  - our consultants are only a phone call away if you need any help or advice.

Having a sound economic plan is a key criteria for running a successful association. Here you will find everything you need to know about correct procedures, budgets and accounting, documentation and reporting of results. You will also find the information you need for a solid economic basis, using tidy procedures for incoming and outgoing payments. Also check out our accounting courses for small and large associations. Applying for funding is an important part of economy for associations, get our best tips on where to apply here.

As the leader of an association you carry a lot of responsibility. How should you motivate others and address things the right way? How do you represent the association in the best way to partners, students and sponsors? What is needed to hold effective and productive board meetings? Organisational culture, role distribution and how to communicate expectations are some of the things that are useful to familiarise yourselves with.

We hold leadership courses and offer support from our consultants.

Many student associations are centered around events. A successful event requires good planning. We will take you through the steps of the process, from idea and marketing of the event to the execution and follow up afterwards.  

Tip: Remember that you can apply for project funding. We also hold courses on event marketing.

How is your association perceived, and how to influence the perception? Branding, communication and social media are important.in order to influence how your association is perceived. 

We can advice you on everything from layout and use of colours, to content in social media and planning your marketing to achieve the association’s goals.

The semester starts and ends with recruitment; first there's recruitment of new members and then recruiting for the board. An important arena for recruitment is the big ‘Student Association Day’ at the beginning of the semester where you will learn how to make your association stand out from all the others.

Some students have offices or other places to meet, but not everyone. SiO has many meeting locations and meeting rooms that can be used for free, or rented for a small price. Remember that you can apply for extra funding to cover costs for renting premises.

As an association you must relate to various external organisations who all have requirements you must fulfil. These organisations include the Brønnøysund register centre, institutions, support schemes, partners and banks. In order to fulfil these requirements, you need to run the association in a democratic and transparent way. You must conduct a general assembly, update or validate information in the various registers and ensure that members have access to the things they are meant to have access to (such as the association's bank account).

The board is responsible for the association's well being. Being a board member is a new world to many students. What is included in this duty, and how to act together as board members in the best possible way? As a board member you are responsible for your specific area, and must fulfil your tasks, stay updated and pass on information to those who need it.

1. Your association’s name is regulated in its statutes/charter. This means that only your AGM (annual general meeting) or an EGM (extraordinary general meeting) one of which you have to officially summon.

2. The general assembly has to vote on the name change, which is by definition a change of your association’s charter. The exact requirements are to be found there. This includes requirements on how many members have to be present, and how big the majority in favour of the change has to be (the most common is 2/3 of votes in favour).

  • Remember to keep a protocol of the meeting, and to have any relevant people sign it.

3. Register the name change at the Brønnøysund Register Centre.

  • Go to https://www.brreg.no/home/
  • Click on “Associations” and choose “Coordinated register notification in Altinn” under “Other topics”
  • Click on “Register or change a company/entity”
  • You will be forwarded to Altinn. You can change the site’s language in the top right corner.
  • Click on the blue button “Start tjeneste” (in Norwegian) or “Start service” under “Coordinated register notification – Registering a new entity or changing information regarding an existing entity.”
  • Log in with your ID.
  • The following sites are only available in Norwegian for the time being. It will ask you “Hva ønsker du å gjøre?” Select “Endre eller legge til nye opplysninger” and press the blue button “Neste”.
  • The site will ask for you «organisasjonsnummer». This is your organisation number, your association’s ID. Fill it in and click on “Hent”.
  • The name and contact information of your association should appear on screen. Click on “Neste”.
  • Now it is time to select what kind of information you want to update. Select “Navnet på foreningen” and click “Neste”.
  • You will then have to fill in and send your new name, and upload a few documents as attachments (“Vedlegg”) to your request. This is the protocol of the general assembly that voted on the name change, and the new and updated charter that resulted from it.

4. Contact your bank and update the account’s name.

5. Update your contact info and inform all other relevant authorities of the name change, especially any suppliers, financial aid organisations, and collaborators you may have or with whom you would be in contact.

6. Update your charter where applicable, remember to upload it to “My associations”.

7. Change your associations name on “My associations”. Remember to include a Norwegian (or English) version. Remember to update all the information there about your association there to reflect the change of name.

8. If you are affiliated with any (educational or international) institution/organisation/university/faculty, inform these instances of the change.

9. If applicable, contact your web provider and ask about any possibilities to change your URL and/or email addresses.

10. Change the name of your Facebook page (you’ll need admin rights for this).

  • About -> Edit (next to your page name) -> Fill in the new name -> Continue -> Request Change
  • NB! It may take a few days before Facebook approves this.

11. If your page has a username also, change this too.

  • About -> Edit (next to the username) -> Fill in the new username -> Continue -> Request Change
  • NB! It may take a few days before Facebook approves this.

12. Spread the word about your new name via your website, social media, and any other channels at your disposition.