Running an association requires both insight and commitment.  

Here we present our best tips and the tools you need for your association to prosper. And remember  - our consultants are only a phone call away if you need any help or advice.

On this page, we will publish information consecutively.

Help and guidence from SiO Associations

All of us who work in SiO Associations have home offices, but we are logged on, and will respond to emails and phone calls. Get in touch with us at foreninger@sio.no. You can also send a message to our Facebook page

Events you have planned

We encourage you to pay attention to the advices given by The Norwegian Institute of Public Health, as well as advice from the government and the study institutions.
The institutions and county have in some cases chosen a stricter line that The Norwegian Institute of Public Health, and it is therefore important to check their policies, or get in touch with them if you have questions.

As a rule of thumb, if you are unsure about cancelling or not cancelling, cancelling (or postponing) is the better option. Many institutions forbid events that are not strictly important, even with few people, and this can be a good practice to follow.

Information from the largest learning institutions: 

Have you received money for events that are under planning or now have to be cancelled?

This is what The Welfare Council, Frifond and UiO’s Activity funding have publicized.

The Welfare Council’s Cultural Board

“To all associations who have received funding from the The Welfare Council’s Cultural Board in 2020.
As a consequence of the Corona outbreak many events can no longer be held as planned. We assume many of the associations who have been granted funds from Cultural Board will have to cancel some or many of their planned events. We will not demand a refund of the funds unless the association applied for project funds and the event will not be held at a later date. Associations who have been granted operational funds do not have to refund any funds to the Cultural Board.
In addition, we would like to inform that the next meeting in the Cultural Board has been cancelled. We work on finding an option for associations who are under time pressure to get funds.”

Facebook post posted on the 11th of March, translated

Frifond

"Projects can be postponed. Get in touch with your caseworker to clarify this directly. If your project is cancelled, the caseworker must be notified by email as soon as possible. Frifond can cover all costs incurred before cancellation. These expenses must be documented with proper fiscal documents, so keep all your receipts and such even after the activity has been cancelled.

BUT remember to always clear changes to your case with a caseworker. Get in touch with us at hei@frifond or send an email to your caseworker if you have questions regarding your project. Remember to state your application number in the email.

See the article on Frifond's web page (in Norwegian) 

The University of Oslo’s Activity Funds

"Have you received funds, but have to cancel or make changes because of the Corona situation?
If you have been granted and paid funds, the following applies:

  • Already accrued expenses that are non-refundable etc is considered lost on our side and do not have to be refunded, but the associations are asked to report on the use of the funding as normal.
  • Associations who can move the events to a later date this or next semester can keep the funds, but the associations are asked to report on the use of the funds as normal.
  • If the event cannot be postponed and the funds are intact, the associations are asked to repay the funds. SiO Associations will arrange for this to happen.

Direct email to SiO associations on the 12th of March, translated

 Note: This spring's deadline for applying for funds from UiO has been postponed indefinitely. 

OsloMet-potten

"OsloMet-potten will not recall funds that have already been given, but the associations are asked to report on the use of the funding as normal. It the granted funds are designated to a specific event, we encourage you to postpone the event if this is possible.

If an association wish to apply for funding in the spring of 2020, and they have not used the funds given at an earler date (due to the Covid-19 virus), we ask that this is made clear in the application. 

If you have any questions, get in touch with us at annebols@oslomet.no or Jannid@oslomet.no.

This spring's deadline for applying for funds remain the same: The 15th of April."

Having a sound economic plan is a key criteria for running a successful association. Here you will find everything you need to know about correct procedures, budgets and accounting, documentation and reporting of results. You will also find the information you need for a solid economic basis, using tidy procedures for incoming and outgoing payments. Also check out our accounting courses for small and large associations. Applying for funding is an important part of economy for associations, get our best tips on where to apply here.

As the leader of an association you carry a lot of responsibility. How should you motivate others and address things the right way? How do you represent the association in the best way to partners, students and sponsors? What is needed to hold effective and productive board meetings? Organisational culture, role distribution and how to communicate expectations are some of the things that are useful to familiarise yourselves with.

We hold leadership courses and offer support from our consultants.

Many student associations are centered around events. A successful event requires good planning. We will take you through the steps of the process, from idea and marketing of the event to the execution and follow up afterwards.  

Tip: Remember that you can apply for project funding. We also hold courses on event marketing.

How is your association perceived, and how to influence the perception? Branding, communication and social media are important.in order to influence how your association is perceived. 

We can advice you on everything from layout and use of colours, to content in social media and planning your marketing to achieve the association’s goals.

The semester starts and ends with recruitment; first there's recruitment of new members and then recruiting for the board. An important arena for recruitment is the big ‘Student Association Day’ at the beginning of the semester where you will learn how to make your association stand out from all the others.

Some students have offices or other places to meet, but not everyone. SiO has many meeting locations and meeting rooms that can be used for free, or rented for a small price. Remember that you can apply for extra funding to cover costs for renting premises.

As an association you must relate to various external organisations who all have requirements you must fulfil. These organisations include the Brønnøysund register centre, institutions, support schemes, partners and banks. In order to fulfil these requirements, you need to run the association in a democratic and transparent way. You must conduct a general assembly, update or validate information in the various registers and ensure that members have access to the things they are meant to have access to (such as the association's bank account).

The board is responsible for the association's well being. Being a board member is a new world to many students. What is included in this duty, and how to act together as board members in the best possible way? As a board member you are responsible for your specific area, and must fulfil your tasks, stay updated and pass on information to those who need it.

1. Your association’s name is regulated in its statutes/charter. This means that only your AGM (annual general meeting) or an EGM (extraordinary general meeting) one of which you have to officially summon.

2. The general assembly has to vote on the name change, which is by definition a change of your association’s charter. The exact requirements are to be found there. This includes requirements on how many members have to be present, and how big the majority in favour of the change has to be (the most common is 2/3 of votes in favour).

  • Remember to keep a protocol of the meeting, and to have any relevant people sign it.

3. Register the name change at the Brønnøysund Register Centre.

  • Go to https://www.brreg.no/home/
  • Click on “Associations” and choose “Coordinated register notification in Altinn” under “Other topics”
  • Click on “Register or change a company/entity”
  • You will be forwarded to Altinn. You can change the site’s language in the top right corner.
  • Click on the blue button “Start tjeneste” (in Norwegian) or “Start service” under “Coordinated register notification – Registering a new entity or changing information regarding an existing entity.”
  • Log in with your ID.
  • The following sites are only available in Norwegian for the time being. It will ask you “Hva ønsker du å gjøre?” Select “Endre eller legge til nye opplysninger” and press the blue button “Neste”.
  • The site will ask for you «organisasjonsnummer». This is your organisation number, your association’s ID. Fill it in and click on “Hent”.
  • The name and contact information of your association should appear on screen. Click on “Neste”.
  • Now it is time to select what kind of information you want to update. Select “Navnet på foreningen” and click “Neste”.
  • You will then have to fill in and send your new name, and upload a few documents as attachments (“Vedlegg”) to your request. This is the protocol of the general assembly that voted on the name change, and the new and updated charter that resulted from it.

4. Contact your bank and update the account’s name.

5. Update your contact info and inform all other relevant authorities of the name change, especially any suppliers, financial aid organisations, and collaborators you may have or with whom you would be in contact.

6. Update your charter where applicable, remember to upload it to “My associations”.

7. Change your associations name on “My associations”. Remember to include a Norwegian (or English) version. Remember to update all the information there about your association there to reflect the change of name.

8. If you are affiliated with any (educational or international) institution/organisation/university/faculty, inform these instances of the change.

9. If applicable, contact your web provider and ask about any possibilities to change your URL and/or email addresses.

10. Change the name of your Facebook page (you’ll need admin rights for this).

  • About -> Edit (next to your page name) -> Fill in the new name -> Continue -> Request Change
  • NB! It may take a few days before Facebook approves this.

11. If your page has a username also, change this too.

  • About -> Edit (next to the username) -> Fill in the new username -> Continue -> Request Change
  • NB! It may take a few days before Facebook approves this.

12. Spread the word about your new name via your website, social media, and any other channels at your disposition.